GDPR webinar designed with emerging talent recruitment at the forefront...

GDPR is a hot topic not just for recruiters but for anyone who handles data, revolutionising the way we manage information from the 25th May onwards. Ensure you’re armed with all the crucial information.

The TalentPortal is supporting processes to be GDPR compliant it acts a a central hub for all your recruitment process data and vacancy information, as a data controller*. We understand the importance but also the benefits that come with GDPR. It has encouraged you to cleanse your data set so that you have a clear and concise, and up to date information, which in turn is completely compliant in line with the new regulations of GDPR.  

Key Features

In our latest GDPR webinar we focus on some of the key features or candidate recruitment platform ha son offer to assist with an effective recruitment process, all the while storing and managing candidate data compliantly.

Heres just to mention a few, which we cover off in more detail on the GDPR webinar: 

1. Management Ladder – Enables you to effectively manage all vacancies and see at a glance exactly how you are progressing candidates and identify actions needed
2. Bulk text (engage plus) – Gives you the ability to be GDPR compliant, contact candidates in bulk, save time and increase vacancy management efficiency
3. Tracking data – Ability to assess and measure results, identify vacancy progression, Talent Portal usage and effectiveness of use
4. How to find data – How the tabs work, where to find what you need
5. Pro active search – Ability to find candidates, search on particular verticals eg geographical area, create talent pools
6. Supporting your Subject Access Right request - with a full log on the activity and communication against the candidates
7. Contact & communication records  – the platform is designed to record and reference every point of contact with the potential candidates so you don't need to!

Review your consent mechanisms

Make sure they meet the GDPR requirements on being specific, clear, prominent, documented and easily withdrawn. Also check your documentation procedure to demonstrate what the individual has consented to, including what they were told, and when and how they consented.

It is important to prepare and research as much as you can – once you have covered off everything that you can do but feel that you need someone to look over your compliancy and the measure you have put in place, consult a solicitor who can help you make sure you are 100% compliant come May 25^th, 2018.

Benefits

The benefit of GDPR is that it strengthens these and in particular, how the data is processed. With this in the forefront of our minds we are ensuring that we have all our customers opting into the relevant communications and will never share your details with a third party, ensuring all the communications you receive are relevant and align with your preferences.

For us as an organisation, we have been focussed for the last few years on producing more and more tailored information and advice for young people, teachers and parents, so the principles of GDPR make complete sense to us. As a relatively small organisation the pain point is around ensuring the correct processes and contracts are in place to be fully compliant, which we are currently on track to meet by April this year. Watch this space!

Key terms relating to GDPR 

‘Data Controller’

"Controller" means the natural or legal person, public authority, agency or any other body which alone or jointly with others determines the purposes and means of the processing of personal data; where the purposes and means of processing are determined by EU or Member State laws, the controller (or the criteria for nominating the controller) may be designated by those laws.

 ‘Data Processor’

 "Processor" means a natural or legal person, public authority, agency or ay other body which processes personal data on behalf of the controller.

Read our previous blog on GDPR here.

To read more about GDPR and its official guidelines visit the ICO here.